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Administrative and Accounts Payable

Austin, TX


Brierley Associates Corporation, an internationally recognized leader in the engineering of tunnels, shafts, underground structures, and excavation support systems, is seeking a Full-time Administration and Accounts Payable position in the AUSTIN, TX area.

Duties of this position include, but are not limited to:

  • Renew City of Austin rates annually
  • Maintain TxDOT firm renewals and pre-certifications
  • Maintain various state-level vendor registrations and associated forms
  • Place orders for business cards for all Staff, maintain company phone list, assist with updating resumes, preparing project descriptions, and assist with marketing and business development
  • Assist with maintaining company-wide Outlook database
  • Answering incoming calls
  • Schedule appointments and maintain calendars
  • Prepare meeting minutes for various events
  • Maintain internal records of registrations, certificates, and conferences
  • Sort mail and deliver to appropriate departments
  • Maintain office equipment and office/field supplies
  • Document processing and contract tracking
  • Event planning and coordination
  • Assist other departments as needed

In addition to the above Administration duties, the Accounts Payable duties of this position include, but are not limited to:

  • Set up new vendors in the accounting system
  • Enter and process invoices
  • Responsible for reviewing and entering vendor invoices, ensure all appropriate documentation and approval has been received for each invoice
  • Entry of company credit card receipts and monthly reconciliation
  • Process weekly check run
  • Bank deposits

This is an extraordinary opportunity for a motivated individual with approximately 5 to 10 years of experience. Prior experience with an engineering firm is highly preferred. Desirable qualities and required skills include, but are not limited to:

  • Integrity, credibility, and a commitment to Brierley’s mission is absolutely required
  • Experience with Deltek Vision is desired, but not required
  • College degree is desired, but not required; must have high school diploma or GED
  • Fluency in MS Office Suite is required
  • Impeccable organizational skills
  • Excellent verbal and written communication skills
  • Ability to work seamlessly on all virtual and cloud-based platforms
  • A proactive and hands-on learner who, in partnership with the Brierley team, will learn with the Company, and grow into increasing levels of responsibility
  • Self-motivated to learn the company’s accounting systems, and eagerly assist with other duties as assigned
  • Ability to adapt to the changing needs of the position as the company grows

Brierley Associates Corporation offers a competitive benefit & compensation package, including medical, dental, vision, life, long/short term disability plans & 401k with company match, profit sharing, and other benefits. Salary is negotiable and commensurate with experience.

No phone calls, please. Submit resume in confidence to Susan Brown at sbrown@brierleyassociates.com.



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