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Administrative and Accounts Payable

Austin, TX

ADMINISTRATIVE AND ACCOUNTS PAYABLE OPPORTUNITY


Brierley Associates Corporation, an internationally recognized leader in the engineering of tunnels, shafts, underground structures, and excavation support systems, is seeking a Full-time Administration and Accounts Payable position in the AUSTIN, TX area.

Duties of this position include, but are not limited to:

  • Renew City of Austin rates annually
  • Maintain TxDOT firm renewals and pre-certifications
  • Maintain various state-level vendor registrations and associated forms
  • Place orders for business cards for all Staff, maintain company phone list, assist with updating resumes, preparing project descriptions, and assist with marketing and business development
  • Assist with maintaining company-wide Outlook database
  • Answering incoming calls
  • Schedule appointments and maintain calendars
  • Prepare meeting minutes for various events
  • Maintain internal records of registrations, certificates, and conferences
  • Sort mail and deliver to appropriate departments
  • Maintain office equipment and office/field supplies
  • Document processing and contract tracking
  • Event planning and coordination
  • Assist other departments as needed

In addition to the above Administration duties, the Accounts Payable duties of this position include, but are not limited to:

  • Set up new vendors in the accounting system
  • Enter and process invoices
  • Responsible for reviewing and entering vendor invoices, ensure all appropriate documentation and approval has been received for each invoice
  • Entry of company credit card receipts and monthly reconciliation
  • Process weekly check run
  • Bank deposits

This is an extraordinary opportunity for a motivated individual with approximately 5 to 10 years of experience. Prior experience with an engineering firm is highly preferred. Desirable qualities and required skills include, but are not limited to:

  • Integrity, credibility, and a commitment to Brierley’s mission is absolutely required
  • Experience with Deltek Vision is desired, but not required
  • College degree is desired, but not required; must have high school diploma or GED
  • Fluency in MS Office Suite is required
  • Impeccable organizational skills
  • Excellent verbal and written communication skills
  • Ability to work seamlessly on all virtual and cloud-based platforms
  • A proactive and hands-on learner who, in partnership with the Brierley team, will learn with the Company, and grow into increasing levels of responsibility
  • Self-motivated to learn the company’s accounting systems, and eagerly assist with other duties as assigned
  • Ability to adapt to the changing needs of the position as the company grows

Brierley Associates Corporation offers a competitive benefit & compensation package, including medical, dental, vision, life, long/short term disability plans & 401k with company match, profit sharing, and other benefits. Salary is negotiable and commensurate with experience.

No phone calls, please. Submit resume in confidence to Susan Brown at sbrown@brierleyassociates.com.

 

 

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